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How to send a confidential message to Gmail

Google introduced its Gmail confidential mode in 2018, a setting that allows people with personal accounts to send outgoing messages that prevent recipients from copying, forwarding, or downloading content .

This is news as G Suite users who use Gmail at work will be able to use confidential mode starting June 25th. This feature will be turned on automatically; managers will be able to exclude them if they want. This means that you will be able to use the feature if your business uses Gmail, which will be especially convenient for business people who need to send sensitive documents.

You can use confidential desktop mode or using the Gmail app on a mobile phone, no matter what you use, you'll need to enable the confidential mode every time you send a message. Here's how to do it.

In your browser

  • Make a new message
  • Look for the locked clock icon to the right of the Send button (it can be hard to find among all other icons, but you're still searching) and touch it
  • A popup window will appear allowing you to set the parameters for how long you want recipients to access your message before it expires
  • If you want an extra layer of security, you can also ask recipients to enter a password that will be sent to their phone numbers
  • A message will appear at the bottom of the message that the message is being sent in confidential mode

By mobile phone

These steps are pretty much the same, but some of the items are in different places than you find in your browser. The process is the same for Gmail on iOS and Android versions.

  • Make a message
  • Touch the three vertical points in the upper-right corner of the app, then touch "Confidential Mode"
  • As with the browser, you will be able to specify how long the message can be viewed by the recipients and whether it is password protected
  • After adjusting the settings, the message sent in confidential mode will show a small window at the bottom that shows how long the message will last before it expires

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